Sale & Purchase Vouchers (Part 2): Mastering Daily Business Entries in ERP

Published on 28, July, 2025

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Now that your inventory system is ready (as discussed in Part 1), it's time to move into actual business operations: purchasing stock from suppliers and selling products to customers. This step is the heartbeat of your accounting system — where every transaction reflects directly in your ledgers, reports etc.

🛒 Purchase Entry: Recording Vendor Bills

To record a purchase entry in the ERP:

• Go to Voucher → Purchase
• Select the supplier name (e.g., Krishna Kumar)
• Add items by name with quantities and applicable rates
• Enter bill date, narration, and other details

Tip: If this is a past-dated entry, the ERP will still calculate stock and ledger impact based on that date, ensuring historical accuracy.

🏷️ MRP vs Rate Entry Logic

You can bill using either:

• MRP + Discount: Add an item’s MRP (₹100), and apply a discount (10%) — ERP calculates ₹90 billing rate automatically
• Rate Entry: Directly enter final rate per unit — ideal for fixed-price businesses

🧾 Sale Entry: Recording Customer Transactions

To create a sale invoice:

• Go to Voucher → Sale
• Select customer name (e.g., Shiv Kumar)
• Add items sold, with quantity and rate/MRP
• The system calculates subtotal, discount, and net bill

You can enable optional fields like transport details, billing terms, and payment mode as per your use case.

📦 Barcode, Batch, and Smart Stock Handling

• Barcode support: Enter codes to auto-fill item details

Our ERP gives you enterprise-level stock controls with beginner-level ease.

📊 Real-Time Ledger Impact

Once you save any voucher, the following are auto-updated:

• Party Ledger: Increases receivables or payables
• Day Book: Shows entry summary by date
• P&L: Profit is calculated when cost + sale value is recorded

You don’t need to make any separate journal entries — the ERP handles accounting automatically behind the scenes.

✅ Summary: What You Accomplish in This Step

• Accurate purchase and sale entries with item-wise breakdowns
• Built-in MRP, discount, barcode, and batch features
• Auto-linked accounting without confusion

With this system in place, you're no longer relying on guesswork. You know exactly what was bought, what was sold, at what rate, with full clarity for you and your business growth.

📺 Watch this video tutorial: Click here to watch on YouTube — and follow along to see every feature in action with real examples inside our Accounting (All-in-One) ERP software.